Employee Intranet Portal – 6 Easy Steps to Build It [Office Communication]

Employees are the most valuable resource of your business. However, without the right tools, even talented teams struggle to deliver exceptional outcomes. Intranet has emerged as a game-changer for businesses in this scenario. It revolutionizes the way your employees communicate and collaborate. Moreover, a self service intranet portal brings your employees together.Modern intranets have extensive capabilities to streamline workflow and boost the overall efficiency of your business. From real-time employee communication to project management, your employees take advantage of an intranet in several ways.

But how do you create an employee intranet platform? How do you ensure the successful implementation of an intranet and avoid it becoming another underutilized tool?

Below we will see the process of setting up an intranet portal and the main components of employee intranet solutions. So, let’s get started!

Key Components of an Employee Intranet Portal

There are many components of an internal communication employee intranet portal that collectively create an environment to support productivity, collaboration, and smooth flow of information.

The following are the primary components of an employee intranet portal.

• Communication and Collaboration

Collaboration and communication are at the core of any intranet portal. A centralized company communication platform that allows employees to connect and share messages in real-time is beneficial for businesses.

Employee internal digital platform eliminates the need to search for documents, project discussions, status updates, etc. in internal email software. Employees use an intranet to initiate and access conversations quickly. Moreover, they can share documents and company news and appreciate colleagues from a single platform.

• Information Management

Most individuals agree that much of their time gets wasted searching for information at their workplace. With information scattered across different channels, employees struggle to retrieve it when required. An intranet eliminates this issue by putting together all the company documents and information in one place.

The best employee intranet communication platform has features to facilitate information management. It becomes easy to search and access the information. There’s no need to scrutinize databases and files as you use a simple search feature to get desired information in seconds.

• Employee Engagement

Employee engagement is unarguably the most important thing your business needs to take care of. If your employees engage positively with their day-to-day tasks, they become more productive. Moreover, maintaining a high employee engagement means faster business growth.

An employee intranet aligns with employee engagement by incorporating tools that make employees happy and productive. From surveys and polls to personalized dashboards, top employee intranet platforms have everything to keep your workforce hooked.

You can add new content, share company news and other interesting information to keep your employees engaged. Moreover, most intranets support live feed. Thus, making it easy to recognize employees for their achievements, birthdays, work anniversaries, and much more.

• Customization

As every business has unique requirements and brand style, customization becomes a prominent aspect of intranet solutions. When building an intranet portal for office communication, you can customize images, logos, colors, and even features. This ultimately ensures that your intranet is engaging and grabs the attention of your employees.

While there are off-the-shelf intranet solutions in the market, they offer little to no customization options. On the other hand, top-rated intranets focus on providing lots of customization options. Besides visual customizations, you can customize user access permissions, workflow automation, and more.

• Security

An intranet brings most of your data, including critical business information, to a single space. This makes security a key component of intranet portals. From employee information to project data and company policies,  you put a wide variety of data on your intranet. And as a business, you would never want your data to be compromised.

Modern intranets implement the best security practices to safeguard your data. With constant updation of security frameworks, intranets secure your business from the latest cyber threats, data leaks, and unauthorized access.

6 Steps to Create an Employee Intranet Portal with Woffice

While numerous employee intranet platforms are available to develop an intranet portal for employee communication and meet ups, WordPress intranet emerges as the best choice. A user-friendly interface, easy setup, a vast ecosystem with an extensive plugin and theme library, and a large community are some of the key highlights of WordPress.

Woffice is one of the top WordPress multipurpose intranet websites that makes it easy to set up an intranet portal for your business. It lets you make the most of WordPress and intranet to strengthen your business’s internal communication.

Here are the steps that you must follow to build a modern intranet portal using Woffice.

1. Outline Your Requirements

The first thing that you need to do is to figure out why you need an employee intranet portal. You need to lay down all the valid reasons for having an intranet portal.

Do you want to strengthen employee collaboration, boost employee engagement, or make information accessible for everyone at your company? Figure out what drives your need for an intranet.

Identify your purpose and goals to design an intranet portal that can solve issues faced by your organization. Moreover, set a clear picture of the short-term and long-term goals you wish to achieve with your intranet portal.

2. Set up your Intranet

To get started with the setup of the Woffice intranet portal, you first need to install WordPress on your server. Once done with the installation of WordPress, you need to purchase the Woffice theme and download it to your system.

Now you need to log in to your WordPress dashboard. Navigate to Appearance→Themes, then click on the Add Theme button, and then click on the Upload Theme button on the next screen. Select the Woffice theme zip file downloaded earlier and follow the instructions. After completing the installation, install all the essential plugins from the prompt visible in the WordPress dashboard.

3. Customize the Intranet

In this step, you need to plan the layout and sections of your intranet portal. You can create various pages, such as a home page, announcements, knowledge base, and FAQs. It is essential to plan each page and its content carefully. Prioritize user experience and make sure your portal is easy to navigate.

Other essential parts of your intranet that you must consider include document management, employee directory, and collaboration space. You can integrate various third-party apps for functionalities like project management, private messages, event management, CRM management, and wikis. Make sure to customize your intranet such that it has all the essential features your employees need to collaborate effectively.

4. Add Content 

After finalizing the structure of your intranet portal, you need to upload the content. Make sure all the essential information is available on your intranet.

Company information, mission, vision, company goals and strategies, employee profiles, etc. are some examples of content that you need to upload. Moreover, you should add content to welcome employees when they first sign up.

5. Onboard Your Employees

Onboarding employees in your Woffice intranet portal is quite easy. Woffice supports the integration of Google and Facebook signup features. Your employees can quickly sign up to your company’s intranet portal using their existing Google and Facebook profiles. Moreover, you can easily create a custom login page that aligns with your company branding and brings a sense of belongingness to employees.

Building your custom login page with Woffice requires minimal effort. You need to follow a series of steps:

• Create a new page from the WordPress dashboard.
• Edit the page, and in the right panel, click on the template dropdown menu and select Login.
• Publish your login page.
• To customize the login page, go to the Appearance → Theme Settings and choose the Login/Register option under General Options.
• Toggle the Custom Login Page option to ‘Yes’.
• Use the customization options and make the required changes

6. Monitor and Optimize

The final step is to monitor the efficacy of your employee intranet portal and optimize it accordingly. You can add new features and update content at regular intervals. Get feedback from your employees and take note of the challenges that they face. This will help you make modifications to your intranet.

Woffice also releases security and feature updates regularly to ensure the best employee experience. Also, integration with third-party apps and add-ons lets you experiment and expand the capabilities of your intranet site as your business grows.

What Makes Woffice the Best WordPress Intranet Theme?

Woffice is a leading intranet solution with the latest employee communication tools. With Woffice, you can quickly build a modern intranet to boost the productivity of your employees.

Here are the key highlights of Woffice that make it the best intranet solution for your business. 

• WordPress-Powered

Woffice offers the ease of developing an intranet portal using WordPress. Being a leading CMS, WordPress has a sleek interface, and you can get along with it easily. Moreover, you do not need any coding knowledge to build an intranet using Woffice.

• Quick and Easy Installation

The installation process of Woffice is quick and straightforward. With just a few clicks, you get started with Woffice and develop an intranet portal for your business. Being a WordPress theme, you can set it up from the WordPress dashboard without the need for any complex technical knowledge.

• Multiple Collaboration Tools

Woffice comes equipped with several employee collaboration tools and features. From private messaging to business directory listings and task delegation, Woffice helps streamline your business’s workflow in several ways.

• Calendar Widget

The calendar widget in Woffice is handy to get reminders for upcoming events. Especially if you are using the Woffice intranet for project or task management, the calendar helps remind employees about deadlines, team meetings, etc. Moreover, you can also integrate the EventON plugin to add advanced functionality to your Woffice calendar.

• Wiki Setup

Wiki is yet another notable feature of Woffice. It helps you set up a centralized knowledge base. Wikis are perfect for making information accessible to everyone in your company. Additionally, you can opt for the Google to WIKI add-on in Woffice to create Wikis directly from Google Docs.

• Project and Task Management

Woffice enables project and task management from your intranet portal with its project management add-ons. You can manage complex projects, streamline workflows, and set and track OKRs. Additionally, gain insights into a project’s progress at any moment by generating advanced reports with a few clicks.

So…

An intranet portal is a great choice to boost collaboration among employees. Intranets have come a long way, and they are now loaded with several tools and features. From sending direct messages to setting up forums, an intranet portal offers multiple ways to connect people in your organization.

The process of creating a company intranet app is quite easy with top employee intranet solutions like Woffice. Leverage WordPress and Woffice to set up your employee intranet portal for office communication in no time. Simply install the Woffice theme in your WordPress and follow some easy steps to get your company’s intranet up and running in no time.

Get a free demo of Woffice to learn how it supercharges your business.

So, Is it worth setting up an employee intranet portal for an organization?

Yes, organizations looking to improve their internal communication and communication should set up an intranet portal. Moreover, an intranet can help an organization centralize its knowledge base and boost employee engagement.

And, What is the cost of setting up an employee intranet portal?

The cost of building an employee intranet portal generally depends on the company’s size and requirements. The number of users, customizations, and third-party integrations are some of the key factors governing the overall implementation cost.